After the 2008 B.A.A. Boston Marathon Dave began his marathon around 3:30 pm or so. Dane joined him so be sure to read his 3rd party account of the day. Oh, he also ran the regular marathon earlier in the day….so he totalled 52.4 miles on Monday…crazy guy! He’s got some fast time, kinda like Dave used to have!
Enjoy his post by clicking here – http://danerunsalot.blogspot.com/2008/04/thats-ok-hes-race-directah.html
“DODGING A BULLET”
THE (ALMOST) PERFECT STORM
By Dave McGillivray, Race Director
I looked at the long range weather forecast on the internet ten days out from the race. I couldn’t believe my eyes – rain, rain, rain and more rain – for the entire week AND for race day! I copied it and sent it to the entire Organizing Committee saying, “okay, everyone, get ready.” I began feeling like the folks in Florida before a predicted hurricane is about to hit – batten down the hatches. I just hoped we didn’t have to “evacuate”, too.
Then came the dagger – about 5-6 days out, a local meteorologist reported that a Nor’easter was on the way and it “could be” a storm of “epic proportions!” Nice. He then went on to say that if the storm develops to its full potential that, “I don’t see how they could run the marathon. If this storms hits, it seems that they would have to cancel the race.” That alone pretty much put everyone in a state of hysteria. The power of the media!
Calls and emails began pouring in, “I heard the race is being cancelled!” I received a call from WBZ radio asking me what our position was – I clearly stated that we were concerned and we would be monitoring the weather but that the race was still a go. Talk about doing damage control. The number one topic in Boston became whether “they” would ever cancel the marathon.
The forecast called for a bad day on Thursday (which it was), okay days on Friday and Saturday (which they were) and then we’d really get whacked on Sunday and Monday again (which we did).
All the focus and I mean ALL the focus now became the weather. Even though we had changed the starting time from 12 noon to 10am, a historic change, the weather was the story and the time change was buried. The list of questions began to grow….what can we do to protect the runners? How can we better plan and prepare for this type of weather? What if the temperature drops and we actually have snow? Plans already started to quickly change – we decided to hold off setting up the large tents in the Athletes’ Village from Wednesday and Thursday to Saturday. We sent out an email blast to all the participants making them aware of the predicted conditions and advised them to plan accordingly. We also produced a flyer to be given out to every runner at race registration which detailed our concerns for hypothermia along with information as to how best to prevent it. And, we even purchased over 5,000 “ponchos” for our volunteers.
We had our regularly scheduled MEMA (Massachusetts Emergency Management Agency) meeting on Thursday morning at 10am. I’ve never seen this meeting so jam packed. Over 150 representatives from all the federal, state and local public safety agencies were present. With this level of attendance, I really sensed that something big was about to happen…the Undersecretary of Public Safety, FBI, State Police, National Guard, city and town police and fire, EMS, Civil Air Patrol, FAA, MBTA, DPWs from each town, Department of Public Health…they all were there, like me, looking for information.
I recalled all the meetings we had already had with all these folks during the past 3-4 months. One session in particular that we always conducted was our “table top” exercise where we introduce “hypothetical” scenarios and attempt to work through them as if they were actually going to happen, for example, bomb scares, fires along the course, and of course weather-related concerns like lightening and other severe weather conditions. Well, here we are and it is no longer hypothetical, it is now real…no more playing around.
I spoke first at the meeting and detailed just “some” of my operational concerns. It was a long list, involving dealing with the new start time, the effects of wind, cold, rain and even sleet and snow, transport and shelter along the route if necessary, the impact of the weather on volunteers as well as competitors, possible effects on the wheelchair group, getting more shelter in Hopkinton, and on and on.
Of course, many of the things we were thinking about and worried about most others (runners) weren’t even considering – why would they? Runners just needed to be concerned about themselves….we needed to be concerned about everything and everyone. Similarly, many things that others were bringing up at the meeting even I never gave much thought to. As prepared and as experienced as we all were, this was the first time in my 20 years involved in this race that I truly began to “worry” about how we were going to get through this. For the first time since I’ve been involved, the concept of a potential cancellation was real and no longer a hypothetical exercise. My thoughts immediately wandering back to September of last year when I was faced with a similar challenge with another race I was directing, the Boston Triathlon, an event that I actually decided to cancel because of similar weather, mainly due to the impact on the swim and bike disciplines. This was the first time in my career that I had ever cancelled an event. However, the stakes were much higher this time around with the Boston Marathon.
The MEMA meeting lasted about 2 hours. Immediately following the meeting about 10 of us stayed behind and convened a smaller meeting to decide our action steps from here and to discuss decision making policy – who would make the call, how and when would it be made? Even while at this meeting we got a report that one or more of the VMB (Variable Message Boards) out along the course were mistakenly programmed and displaying that the race was on April 17th, not April 16th, giving people the impression we had ALREADY postponed the race to the next day!! Go figure!
We all agreed to continue to plan and to continue to monitor the weather forecast and to continue to meet via conference call with the next one being the very next day, Friday, at 9:30am.
On the call, we had the National Weather Service on giving us the weather update. They were predicting temperatures in the mid-30’s, winds out of the E/NE (headwinds) steady at 20-30 mph with gusts up to 50-60mph and wind chill in the 20’s. It really didn’t look too promising. They did say, however, that all this “could” taper off mid-morning on Monday and that Sunday we would be getting the brunt of it. We decided to have another conference call on Sunday at 2:30pm.
On Saturday and Sunday I was part of the Runner’s World clinics at the race expo. With me was Josh Nemzer, course coordinator. Each session was jammed with runners and we knew why…they wanted answers about the weather. We certainly answered all their questions and reassured them that we were all in this thing together and that all of us take the hit together. I asked for a show of hands as to who thought we should cancel the event…not one raised their hand.
Meanwhile we continued to make adjustments and plans for protecting the runners. We increased the amount of buses along the course for both shelter and transportation back to Boston for those dropping out which we predicted could be at an all time high. The cities/towns along the course identified facilities on the course which would open their doors and become shelters for the runners to get warm. We worked out a plan with the bus company to retain about 130 buses and keep them longer so runners could stay on them longer in Hopkinton to keep out of the cold, rainy, windy conditions. Of course, all our medical personnel were preparing for an onslaught of hypothermia cases. We added heat to many of our tents. We were doing everything we could do to prepare to keep runners warm and dry.
Sunday came and we thought the weather was going to come in early and possibly impact our 2 ½ mile Freedom Run event which had about 3,000 participants. However, it really didn’t start to rain until later in the morning so we got that event in. Then the skies opened up and the winds began howling. The show was on.
After conducting an elite athlete meeting at 9:30am on Sunday, I drove out to Hopkinton at about 1:30pm to assess the set up and the damage that had already been done. Needless to say, not many runners were visiting the start in Hopkinton as is typically the case.
At 2:30pm, we had our FINAL public safety conference call. About 30 folks were on the call. Of course, the focus was on the all important weather forecast from the National Weather Service. Bottom line, the forecast seemed more encouraging, but, again, it was a “forecast” and here in NE forecasts are known to change on a dime. However, this was it…if there was ever a time to decide to “cancel” the race, this was the time to do it as everyone was on the call and a cancellation could have easily been executed and communicated. As everyone started to leave the call and I heard all those hang up tones, I took a deep breath and said, “well, that’s it, full steam ahead.” I knew it would be difficult if not impossible to cancel once everyone hung up from this call. Although I felt relieved given the current forecast, I still wasn’t honestly sure. I so wanted to call everyone back.
And wouldn’t you know it, after the call, the wind really started picking up and the rain was really coming down now. Earlier in the morning it was actually snowing out in Hopkinton. Evidence of this were small piles of snow around the tents from were it had slid off the top of the tents. Major puddles were forming around the upper field tent as well as in and UNDER the lower field tent from the run off of the upper field. And, they were predicting at least 3-4 more inches of rain throughout the evening. I walked the fields by myself around 5pm, looked up at the sky and a deep concern overcame me as to where we were going to be able to stage 20,000+ runners in conditions like this. If the conditions didn’t improve, we could be in serious trouble.
On the drive back to Boston, I kept getting phone calls from the media…local tv and newspapers, The Weather Channel and many others. They wanted to know what we were going to do. They knew the conditions were bad. I wasn’t about to call them back until I felt more convinced that we were making the right decision. I called Guy Morse (Executive Director), Jack Fleming (Director of Communications) and Amy Dominici (Executive Office of Public Safety) and suggested that we all meet in the hotel at 6:30pm to discuss my concerns and what our actions steps should be. Also joining us were Ed Jacobs (Technical Producer), Barbara Sicuso (Director of Registration), Chris Troyanos (Medical Services Coordinator), Rich Havens (Finish Area Coordinator) and Josh Nemzer (Course Coordinator) and my son, Ryan. While at the meeting, I called Chief Tom Irvin of the Hopkinton Police Department expressing all my concerns. Lt. Ken Clark from the Hopkinton Fire Department happened to be in the hotel and also joined us. Guy called Jack Phelan, Superintendent of Hopkinton Schools requesting use of the High School and Middle Schools as well as the football field which was up until then off limits. Ed Jacobs called a few tent companies to determine if we could get more tenting even at the last minute (even though we didn’t really have much space to put them). Jack called the media updating them. We concluded that the best we could do at this time was to continue to inform the runners of the conditions they were about to face and to encourage them and tell them to individually prepare for these conditions. They needed to help themselves…that was the only way this would work. Jack arranged for WBZ TV to come and interview me at 9:30pm so as to help get that word out to everyone as best we could. The more prepared the runners were, the greater chance of all of us surviving this.
The B.A.A. Board of Governors were all assembled in one of the function rooms in the hotel so Guy and I went in and explained to all of them the situation and our concerns but also assured them that we were doing all we could do to address all the weather concerns and that we were confident in our planning.
I went back to my room with my son Ryan for the evening. The rain was really coming down now and the wind was really picking up. I called Mike Thompson a number of times as he was staying in a motor home at the Village. He did confirm the conditions but he didn’t seem overly concerned just yet which helped put my mind at ease….just a bit.
I was not able to sleep a wink due to a wandering mind and the pelting of the rain on my hotel window. I was thinking all the worst thoughts. I got up from bed about 10 times just to look out the window. Sleeping was useless. Finally, I jumped out of bed at about 3am and said “this is nonsense”, I need information. What good am I in bed? I desperately need more information. What was happening at the Village? Was there flooding along the course? Were there power outages or tree limbs down? Were all our structures still standing? Not having this information was nerve racking. For the first time in my race management career I can honestly say I was worried, nervous, afraid and anxious all at the same time, mainly due to the unknown. My phone hadn’t rung once throughout the night so I took this as a good sign…no news is good news…so I thought.
I then called Amy Dominici from the Executive Office of Public Safety. I asked her if she would contact MEMA and see if she could get me any information regarding the current forecast and the course conditions. I then called Tom Grilk, President of the BAA, at 4am and expressed to him my concerns. The thought of cancellation was not far from my mind but time was running out. It was becoming a catch 22…it seemed that the conditions were worsening but the time to do anything was slipping away. If we were to even remotely consider cancellation, it really needed to be done BEFORE runners started to board our buses in Boston for Hopkinton, which began around 5:45am. John Tommaney of MEMA then called me at about 5am with his assessment of things. He believed that the wind and rain would taper off and that conditions would improve. He also indicated that he had not heard of any major course concerns, at least not yet. That’s all I needed to hear…all systems go, no looking back now, I’m outta here.
At 5:15am, Josh, Barbara, Ryan and I headed out to Hopkinton in a Boston Police cruiser. It was really coming down still. I really didn’t know what to expect from this point forwarded but what I did know is that we were going to have a race and I focused all my attention on how best to manage the damage that already had been done as well as the current conditions. Mike and his team seemed to have the Village somewhat under control given the circumstances (this was a huge help) so I headed downtown to meet up with Andy Deschenes (Start Line Coordinator), Jay Arthur (Start Line Technical Coordinator) and Bob Barnaby (Start Area Coordinator) at the start.
Throughout the morning, the winds and rains kept coming and going. Mother Nature was playing an emotional game with all of us. Just when you thought it was clearing, the rain and wind would come back. Then all the bad news started coming in – port-o-johns at the Village were blowing over, buses were backed up on the highway and there was a power line down right across the road only 2-3 miles away in Ashland, with no guarantee when it would be removed. Reports of volunteer no shows and other town concerns (tree limbs down, flooding, etc.) made for a trying time. The biggest concern now was whether we would have to delay the start of any of the races – the problem being if you delay one, you have to delay them all.
But then, around 8am, it seemed that things started to turn for the better. Things just started to come together. All reports were more positive. I was told the power line in Ashland would be removed no later than 9:15am, 10-mintues before the start of the wheelchair race (a bit too close for comfort but at this stage I’ll take anything I can get). However, we needed to get the four athletes off in the Mobility Impaired Division first at 9am. Just when we were set to go, I get a report that we needed to delay for 2-minutes. For this division, that is not a big deal, however, was this a sign of things to come? In my 20 years of doing this at the Boston Marathon, I have never had to delay any start, not even for one second. But, it was certainly better to be safe than sorry. Two minutes later I gave the signal for them to start and the 2007 Boston Marathon was “officially” underway.
Incredibly, the temperatures weren’t as bad as they had predicted. They were actually in the 40’s, about 10-15 degrees higher than anticipated. Runners were arriving with plastic bags on them and on their feet.
The schools were opened and provided shelter for about 3,000 runners. The later buses provided needed shelter for the runners arriving closer to race time. The runners orderly left their shelters and headed for the corrals. The contingency plans implemented the few days before all seemed to be working well. Everything else just fell into place. Wheelchairs came out and lined up. Their “controlled” start was on time at 9:25am.
No mishaps down the first ½ mile decline. The elite women then came out and their start was also on time at 9:35am.
And then the elite men came out right on time and of course they and wave 1 got started right on time at 10:00am as did wave 2 at 10:30am.
When it was all said and done, go figure, it was one of our most successful marathons of all time…98.6% finishing rate, very few medical problems, most areas reported a very successful day and the high no show rate, both runners and volunteers, never really materialized. It seemed that most wanted to be part of this epic day.
On a personal note, I thought my string of Boston Marathons was in serious jeopardy all weekend and all day. I hardly ever once gave it any serious thought though. My goal was 24,000 runners…not my individual run. No way did I think I would start the run, never mind finish. However, I had my easiest day in a long while finishing at 7:33pm with Josh Nemzer, Doug Kaplan and Tom O’Brien. I have no clue how that happened. It just should not have. Family and friends were there at the finish to greet us, including Joan Samuelson, Guy Morse and Tom Grilk.
Lessons learned…
A final note…the most often asked question of the week by both the media and everyone else was…so, what would it take to cancel this event? I’ve learned that there is no formula. The most important factor is receiving “credible data” within which to base your decision on. For the most part, you are in more of a “no win” situation when the weather turns against you. If you cancel, many will be upset. If you don’t and people get hurt, you are liable. It’s not only the runners you have to consider – they are just responsible for one person, themselves. You are responsible for all of them, plus all the volunteers and all the workers and the media and a case can be made that you could even be responsible for the well-being of the spectators, too. The runners feel they can run through anything…and most probably can…but, can the race organizers deliver on the operational plan….that is more the question.
Additionally, you can’t prematurely make critical decisions. You have to get close enough to almost touch it and feel it but not so close that it becomes too late. A few days out? The night before? The morning of? Time sensitivity is critical to carrying out the safest plan. It is tough to base decisions on forecasts and predictions. It is much easier to base it on damage already done.
I don’t believe any mistakes of any significance were made. If anything, the area I would need to address more in the future is the timeframe between the night before (5pm) and the early morning of (5am). If the weather did not turn, what would we have done and how would this have been accomplished if all the decision makers are spread out over 26 miles?
Our entire experience was a learning one. Even after so many years of doing this, we are still learning as it is an ever changing event. As a team, we were as prepared as anyone could have been. If this had to happen at a major race, it is probably good it happened here (in retrospect only!) given the level of preparedness of all those involved (winning is the science of being prepared). I also learned that in an event of this magnitude, it is generally best to stick with the original plan as much as possible due mainly to the fact that it is virtually impossible to communicate change to so many people so late in the game. Many times when trying to put out one fire you actually create many more.
In the aftermath of this occurrence, the word of the day for me is PERSPECTIVE, that is, making an objective assessment of what occurred while giving all the elements their comparative importance. We all need to keep this in perspective. We went from experiencing a potential disaster to conducting one of our most successful marathons of all time. A little luck…perhaps. But, I believe an experienced and dedicated BAA TEAM along with runner’s who truly cooperated and took care of themselves as well as a desire by everyone to persevere is what carried us through this ordeal of “epic proportions.”
Dave McGillivray
Race Director
“The Last Pick embodies the transformative power of a life dedicated to fitness and achievement. The long distance runner’s quest to persevere and succeed inspires us, and helps us to understand that we are all capable of great things.”
Jackie Rafferty
Director, Paul Pratt Memorial Library.
Filed under: Speaking Engagements | Tags: Add new tag, mcgillivray, speaker, speaking
I must tell you that I was worried about having such a small crowd today. My lesson learned is that it’s about quality, not quantity. Not only did people still make great connections, but SEVERAL stopped at the registration table on the way out and said, “That’s the best speaker we’ve heard yet!”
You are a great asset for BCA, thank you for treating our members and guests as special. Your message was right on target, being filled with just the right traits of a leadership message, and presented with a great personality! I was pleased to see you fill the time appropriately, yet respect the allotted time frame.
N. Jones
Breakfast Club of America of Tampa Bay
St Petersburg Area Chamber of Commerce
Filed under: Dave the Athlete
In my 30 years of running, I have labored over 100,000 miles, competed in over 500 road races, crawled through 102 marathons and have taken a 5-million footstep stroll across America.
I have been told that I have masochistic tendencies and I am just short of being a misguided lunatic. Why would I voluntarily subject myself to all this pain and suffering?! Remember the movie Wall Street when Michael Douglas uttered the bold statement, “greed is good”? Well, my version of the statement is, “pain is good.” OK, at least it doesn’t always have to be bad. Agreed, not all pain is good, but most pain can be if you learn to understand and control it. For most people, it’s more the fear of pain that is debilitating than pain itself.
As rational people, we believe that man is an animal who seeks pleasure and avoids pain. To seek pain is illogical and to thrive on it is insane. It would appear that the perfect life is pain-free, that there is no sense to pain. Well, I don’t believe that there has ever been or will ever be anyone on this planet that has escaped the grip of many painful experiences. So, why fight or fear it? Let’s just deal with it.
We are runners. Being a runner means you have made a conscientious decision to live with pain for the rest of your life. I have experienced pain all my life. In a bizarre way, when I feel pain, I know that I am doing something right. In the most elementary way, pain is the body’s way of letting you know that it is working hard. Think of the alternative – if there was no pain, you’d never know what the heck is going on with your body, good or bad. Nice approach, huh?
Pain teaches, shapes, strengthens and develops us. All pain is real and should be treated as such. It is not something which is strictly in a person’s head as some fitness gurus exclaim. If an individual is rational and intelligent about what they are doing, they will be able to recognize, understand and control pain.
An experienced athlete has the ability to distinguish between two types of pain – warning pains and challenging pains. This can be a very fine line, but a critical one. Warning pains usually get our attention real fast and display violent symptoms – vomiting, blood in the urine, unusual heart palpitations and heat prostration are just a few body signals telling us to STOP immediately. However, pain such as fatigue, muscle soreness or even boredom can be challenged.
It is easier to accept a certain degree of physical and mental discomfort or pain if there exists a strong meaning behind it. While working out at a local health club facility, I often hear the overused expression “no pain, no gain” being shouted across the exercise floor. A person who never pushes themselves to the point of physical discomfort is obviously learning very little about their physical limits and thresholds.
Pain impels a person to make a personal decision; that is, whether to surrender to it or to experience and control it. If you have any significant fear of physical discomfort, it is amusingly absurd to lace up a pair of running shoes or to walk into a health club. Finishing a race and especially a marathon, leads to conquering that fear of pain.
When beginning a running program, one of the first sensations a person will experience will undoubtedly be pain. Many people just don’t give the sport a chance. They will automatically retire from running when they get that first side stitch or when they are forced to walk the rest of the way home. If you are prepared, patient and realistic about your goals and limitations, pain can be controlled and eventually mastered.
Most endurance athletes have a high pain threshold which, however, can many times hurt them more than help. Stubbornness will only lead to a more serious problem. One of the basic rules of fitness is to understand your own body signals and to learn from them.
In many cases, a runner feels that they would receive more distressful pain than the worst physical pain if they dropped out of a race. This is where being able to distinguish between whether they are experiencing a warning pain or simply a challenging pain is highly critical. There is no shame in being intelligent about listening to your body and trying to stay alive.
While pain is hardly fun, it can carry with it tremendous significance and importance. Whether it be trying to achieve a best time, running for a coveted award or participating in a charity event to benefit those less fortunate, running with pain is just part of the total experience. In many instances, pain is even essential to giving the workout or race a special meaning.
Most runners and endurance athletes can live knowing their physical limits and do not have to live in fear of pain. To state it simply, it is more painful to fear pain than to experience it. Don’t you agree that you usually experience more anxiety and nervous pain before a big event than the physical pain you experience once the gun fires? Once you are in it, you don’t fear it anymore.
Those who have exercised very little or never at all and those who don’t have an appreciation for their own physical well-being look at pain as irrational and illogical. They see no reason to deal with pain. Those of us who have gained tremendous benefits from exercise cannot live without it.
IS THERE AN ALTERNATIVE…MAYBE
By Dave McGillivray
Two days before July 4th, I was at my office at the Boston Athletic Association in Boston’s Back Bay and decided to go for a run along the Charles River, something I did regularly in the 80’s and 90’s but haven’t done too often lately. I wasn’t actually taking a break from work, I was simply taking my work “on the road.” When I run, I multi-task and continue to work. I was interested to see and make note of the physical set up at the Hatch Shell of the Boston 4th of July celebration.
It was 8 a.m. as I hit the pathway around the Esplanade. I began to notice one runner after another, ALL wearing an iPod or some other form of headphone. I couldn’t believe it, just about EVERYONE was wearing one…except me. I decided to actually count every runner that past me going in the opposite direction and every runner I passed going in the same direction as me. In total, I saw 62 runners (or joggers – I hate that word but it’s probably more appropriate in describing the majority of folks out on the river).
Of the 62, I was astounded to count 55 of them using a headphone device (mostly iPods)…that’s 90%….90%! My first reaction – why didn’t I buy stock in this item!! More amazingly, every woman I passed except just ONE was using an iPod. I was beginning to think that they all were looking at me as the “outcast” since I was just about the only one running without wires coming out of my ears.
Interestingly, I noticed all types of iPod aficionados. It seemed the ones that did pass me (going in the other direction – can’t let anyone pass you going in the same direction, God forbid) without Ipods were the real fit and fast guys. They were hammering and it was obvious that Ipods were not part of their repertoire. I saw one runner wearing an iPod with one ear piece in and the other out…thought that was a creative way to balance listening to music and simultaneously being sensitive to his surroundings. As I approached one guy wearing an iPod, he seemed startled and turned to look at me before I even reached him which indicated to me that perhaps he had his volume way down as he heard me approaching him (and/or my breathing is so heavy these days people in the next town could hear me coming). Many runners have the device attached to their arm with a black Velcro strap…from a distance it looks like they are having their blood pressure taken!
Then I passed two guys running together and carrying on a conversation, however, one guy was wearing an iPod and the other was not…that seemed pretty perplexing. Next came the guy pushing his kid in the baby jogger – I thought, okay, good, at least this guy is not wearing an iPod…then I looked in the baby jogger and the kid in the jogger is wearing one…I kid you not!!!! Finally, I see a guy walking his dog and I thought if this dog is wearing an iPod, then I must be on medication and hallucinating now. I’ll keep you guessing.
So, what is up with this iPod phenomenon? Personally, I don’t use one so I must be from the old school. Although I don’t use one, that doesn’t necessarily mean I am totally against them. However, as race directors of events sanctioned and insured by USA Track and Field (USATF), we are obligated to apply the rules they have established and one of them is “no use of headphones” in all competitions. USATF rule 144.3b prohibits electronic devices…period. Whether you agree with the rule and its rationale or not, that is the current rule.
In contacting a number of officials at USATF, they sum it up this way….
“While competition rules are adopted or modified for competitive reasons, the rule also recognizes an important safety issue. USATF, its insurance carrier, race directors, and race volunteers have significant safety concerns with headphones. These concerns are not limited to participant safety – all parties must consider the safety of event volunteers and spectators.
Participants wearing headphones are less aware of their surroundings and may not be aware of (1) starting line announcements; (2) instructions on the course from race management, volunteers and police officers; (3) warnings that a car is in the immediate vicinity or that participants have strayed off course (an example would be running on the wrong side of a coned line when the other side is open to traffic); (4) friendly warnings from another participant that is approaching to pass; (5) finish line/chute announcements; and, (6) directions in the recovery area. In basic terms – when you can’t hear what is going on around you, you lose one of your most valuable senses – at a time when you need all of your senses working. Even if a participant is cognizant of their surroundings and “wants” to be aware, the inability to hear clearly is a significant risk factor that cannot be ignored. Event personnel must be able to communicate with participants before, during and after the race.
Of course, most participants assume responsibility for their own actions and likely do not have a claim of liability to others if they (the headphone-wearing participant) are injured due to their own negligence. However, in any race, a participant is responsible for him/herself and also has a responsibility to respect and allow his/her fellow participants to have the safest and most enjoyable race possible.
This rule is not new nor is USATF’s and race director’s concern for safety. Further, USATF is not trying to be “big brother” and micro-manage thousands of events. Beyond our obvious concerns for safety, we must act pragmatically – insurance rates continue to increase rapidly and accidents, near accidents and other claims require proactive, thoughtful action from all involved. We are under substantial pressure from our insurers to reduce the risk of injury to participants, volunteers and bystanders. It is very possible that insurance coverage will be reduced or eliminated with respect to claims based on headphone-wearing participants.
Given the impact on everyone – the increased risk of injury to all participants and higher insurance costs that will inevitably be passed along to participants – and confusion to existing competition rules and safety guidelines, race directors have requested clarification. In many cases, race directors have asked for rules and safety guidelines that eliminate headphones.
We understand that race directors may not actively apply all competition rules to all participants (in most cases, applying all rules to those competing for top overall and age group place finishes). The race director and his/her technical officials (jury, games committee) must review the application of rules, resolve disputes, and decide appeals. Ultimately, the race director is responsible for event safety and event technical officials are responsible for the application of competitive rules. We strongly encourage the race director and event technical officials to put safety first, abide by all competition rules, and prohibit headphones at sanctioned events.”
Personally, I question that in ALL cases wearing a headphone / iPods in a road race with a closed course is truly unsafe or dangerous but I can see where they can be unsafe in certain circumstances which is enough to prohibit them. Certainly wearing them out on the open road can be (and usually is) unsafe as specific cases can be sighted where some runners and bikers have been hit by a moving vehicle while they were wearing a headset. However, this is a difficult behavior to control outside of a race unless a law was created prohibiting them in certain locations and at certain times. I think it all has to do with “responsible” use (as with almost anything) like keeping the volume low so you can still hear what is going on around you (possible?) and not wearing them in congested locations. It is up to the individual user to be responsible for themselves and for the safe use of this device.
However, this is now a USATF rule and to be compliant with the USATF position and rule, we need to discourage and ban the use of headphones in all our sanctioned events. Runners are usually very cooperative when informed of the rule…which is the key…making them aware of the rule before they even register for the race. Some races have recently announced that they will be strictly enforcing this rule so it will be interesting how this all plays out. Again, it is more about informing the runners in advance than it is about the enforcement on event day.
Now a bit about my personal alternative to the Ipod. I do not wear or even own an iPod or headphone. However, before I leave to go out for a run, I never leave home without my “device.” Drum roll please…it’s not an iPod, it’s a small, 3 ½ inch, handheld voice recorder. I have been running with a voice recorder for about 15 years now. I “never leave home without it.”
My version of the “iPod”.
I like to multi-task. When I run, I’m also working. By carrying my voice recorder, I force myself to think about everything going on in my life – business, family, health, etc. As creative ideas or “to do list” items pop into my head, I record every one of them…I NEVER lose a good thought or idea. I have my best thoughts and I’ve done some of my best work out on the road. I also take my voice recorder with me when I am driving so as to minimize the boredom and to better cope with the frequent Boston traffic jam frustrations as now I can take advantage of that time with clear, quiet, productive thought. I’ve done so of my best Boston Marathon planning, written speeches and have come up with some of my most creative ideas while on a run. I would have lost 90% of those thoughts if I did not record them while I was running.
So, why do people use iPods while running? I suppose one reason is to be distracted from the physical challenges running inflicts. Another simply may be to be inspired and motivated by the music. The same thing happens to me while carrying my voice recorder – many times I’ll do a 10-mile run with the recorder and actually not even remember very much about the run or where I went as I was so busy “working” while running.
When I ran the Esplanade two days before July 4th, I took my recorder to “work” on some race management business. As I noticed all the iPod wearers running along the river, I began recording exactly what I saw and my initial “work” took a back seat. Ironically, I would not have been able to write half this article if it weren’t for my being able to record these thoughts in my voice recorder.
In fact, I’m going out for a run right now (of course, with my recorder) so I can think about how I want to finish this article. I will be right back….
One hour later…OK, I’m back! This is what I recorded…
“Carrying a voice recorder is very safe. No noise in the ear. I can still hear all the cars and trucks coming right now. So, it is safe, I am accomplishing (for me) the same thing as what an iPod would provide and I am being highly productive all at the same time while also getting in a good workout.”
I recall that on occasions I’ve left the house without my voice recorder and when I realize I didn’t have it, I immediately turned around and go back to get it….just can’t afford to lose any good thoughts.
Now I am trying to invent a way to install the computer chip that is in my voice recorder into my wrist watch so I don’t have to carry the recorder with me anymore but still have it with me everywhere I go! Any potential business partners out there??
Running is the tool he uses to set and achieve goals, motivate others, maintain health, both mental and physical and give back to the community. The DMSE Children’s Fitness Foundation is McGillivray’s newest endeavor which supports non-profit organizations whose efforts are directed at solving the epidemic of childhood obesity by providing direct funding to treatment and prevention programs.
Filed under: DMSE Foundation, Dave the Athlete, Dave the Race Director, General, Speaking Engagements, The Book | Tags: 2008 boston marathon, dave mcgillivray, joan samuelson, lance armstrong
“Harry Truman is credited with saying, “It is amazing what you can accomplish if you do not care who gets the credit.” Dave McGillivray should be credited for living it. With a heart the size of Boston, I can’t think of anyone who does more things for more people, without expecting anything in return, than Dave McGillivray. His work ethic, his energy, his athletic feats, and his generosity are legendary; and he’s earned my vote for the greatest organizational and management genius of our lifetime.”
Joan Benoit Samuelson
1984 Olympic Gold Medalist,Marathon;
1979 and 1983 Champion, BAA Boston Marathon
Founder, TD Banknorth Beach to Beacon 10K
Filed under: Dave the Race Director
It could be argued that during the past 110 years, more things have stayed the same with the B.A.A. Boston Marathon than have changed. Tradition is a very important asset of this venerable race. However, as time changes, so do many of the objectives, conditions and issues surrounding an event of this magnitude.
As much as we want to preserve what is good and what works, we also recognize the need to adjust and change so as to accommodate and meet the different needs and concerns that arise from year-to-year.
All of us at the B.A.A. regularly put specific areas of this race under a microscope and analyze it every which way known to man. “If it ain’t broke, don’t fix it,” is not our mantra. Constant improvement and a desire to make the event the best that it can be is more like it.
This year is no different. If fact, many changes are on the horizon and all of us involved in the planning are excited about the improvements in store for everyone involved in the race. The keys to successful change are fourfold: identifying what needs to be changed, coming up with a workable plan, communicating that plan and the rationale behind it, and getting everyone’s cooperation in following and supporting the plan.
Below I have listed some of the major changes runners can expect, along with the rationale behind the change:
ATHLETES’ VILLAGE: We will be doubling the size of the Athletes’ Village in Hopkinton and will be managing two separate and distinct areas of assembly. This will give runners much more needed room to rest and relax before the start of the race. Additionally, with the increase in space, we will be adding over 100 more port-o-johns which will cut down significantly on the long lines from the past. It is our hope that all runners will now stay in the Village until instructed to depart for the starting line (similar to what we did at the 100th Boston Marathon).
TRANSPORTATION: Two separate Villages will set us up to have two separate bus drop off locations in Hopkinton. If we load much faster in Boston we can cut back on the amount of time it will take to transport 20,000 runners from Boston to Hopkinton and thus cut down the amount of time runners need to be “hanging out” in Hopkinton before the start of the race. Baggage buses will also be re-positioned next to each Village, thus allowing easier and more efficient access to them.
TWO WAVE START (in addition to the Elite Women’s Start): The race will effectively be divided into two distinct groups – Wave 1 / Section 1 / Blue Numbers and Wave 2 / Section 2 / Red Numbers. Each will have approximately 10,000 runners assigned. As in the past, runners will be assigned bib numbers according to their qualifying times; thus, the faster runners will be seeded up front in the first wave. Unlike the recent past, the line up of runners will be limited to Main Street only. We will be removing all the runner corrals from the residential neighborhood, thus, away from Hayden Rowe and Grove Street. The space available on Main Street will only allow approximately 10,000 runners, thus one of the many reasons for the two wave start. Wave 1 will be released from the Athletes’ Village at 11:10AM to make their way to the starting corrals. Wave 2 will be released at 11:45AM. Runners will be assigned to a specific wave and will NOT be allowed to move to or start in the other wave. However, on a limited and space available basis, runners from a lower corral may move back to a higher corral but only within the wave they are assigned to.
Barricades will be set up all the way from the Athletes’ Village to Main Street along Grove Street not allowing runners out of this passageway or to stop for any reason, thus, keeping them off of residential property and eliminating all external gridlock. No water stations or port-o-johns will be set up between the Village and Main Street, eliminating any reason for runners to stop along the way. Colella’s Supermarket parking lot will serve as the major water station and port-o-john stop. We have increased the number of port-o-john units there, too.
In the past, it has taken the first 10,000 runners about 9-minutes to clear the starting line. However, it has taken the last official runner almost 30-minutes or until 12:30PM to cross the starting line. This year, Wave 1 will start at 12:00 noon, as in the past. Wave 2 will start at 12:30PM. Thus, if it takes the second wave 9-minutes to cross the starting line or 12:39PM, we are only talking a difference of 9-minutes from last year’s “one gun, one start” for the last person to cross the starting line, not 30-minutes as many may initially assume.
In summary, some of the numerous benefits of the wave start include:
a. runner line up taken off of residential streets;
b. less time to cross starting line;
c. more room to run once runners cross the starting line;
d. less time standing in corrals;
e. less time needing to be in Hopkinton;
f. shorter lines and more efficient use of port-o-johns;
g. better emergency access throughout the town.
No runner will be at a disadvantage over past participants and most will reap significant benefits.
COURSE IMPACT: There will be no impact to or from Wave 1 or activities normally conducted before noon. The mobility impaired race will start at 10:00AM, the wheelchair division at 11:25AM and the Elite Women’s Start at 11:31AM. The key responsibility and challenge for cities and towns along the route and the BAA is to maintain full road closure and clearance until Wave 2 starts and eventually closes the gap, similar to the experience from Elite Women’s Start to the Main Start at Noon. Spectators need to realize that once the last finisher of Wave 1 passes by the race is not over and that there are another 10,000 runners coming their way! The course clocks will display time from noon only, although most runners use their own watch for time checks. Most importantly, water stations will better be able to fill cups and keep up with runner density as it will be more spread out for a little longer period of time and the stations will be able to re-load between the two waves.
FINISH IMPACT: The impact on the finish is a positive one, too, spreading out the density of finishers a bit more. This should all occur without extending the last finishing times much longer then previous years, again perhaps by only 10-minutes or so. In the past, there has been a significant spike in runner density at the finish between 4:00PM and 5:00PM. Due to the wave start, this spike should not be as severe and, in fact, should become two smaller spikes. As such, this should ease some of the pressure in the medical tent at normally high volume times, as well as easing the demands of services areas after the finish line including baggage retrieval, thus allowing finishers to travel through this area much quicker, too.
TIMING AND SCORING: Gun time will be used to determine prize money winners. Overall order of finish and age group winners will be determined by net time, a HUGE benefit to every runner this year over past years. The official finish line cut off time will be extended to 6:30PM, thus 30-minutes later than in the past. Since it will take Wave 2 about 10-minutes or less to cross the starting line, this extended cut off time will now give Wave 2 runners up to 20-minutes more than last year to actually cover the course.
OTHER CHANGES AND IMPROVEMENTS:
Slight Course Change: In an effort to provide vehicular relief on the Back Bay, we have also agreed with the City of Boston’s request to have the race go under the Mass. Avenue bridge rather than across it. This will have a significant impact on relieving the North and South traffic gridlock in the Back Bay that is normally created by the race. True, this means another slight decline and incline for the runners at the 25.2-mile point in the race, however, it is not severe and if runners know this in advance (which they will), they should be able to adjust their stride accordingly and handle this without any degree of difficulty. Bottom line is that the second half of the race field is slower today than years ago, thus tying up city streets much longer and as such we need to respond to city requests to offer some relief. And, although it is Patriot’s Day (Monday) in Boston, it has become less and less of an off work day than in the past, thus generating much more vehicular traffic during this rush hour time of day.
Race Registration and Expo: Race registration and the John Hancock Sports and Fitness Exposition will be held at Boston’s World Trade Center on Saturday, April 15th and Sunday, April 16th from 9:00AM to 6:00PM (not at the Hynes Auditorium).
Course Re-Opening: And finally, we are focusing a lot of attention this year on a more organized and synchronized course re-opening program and will be communicating to all runners this back end of the race policy.
Lastly, we are making numerous other changes and improvements this year which may not be as noticeable but will have significant benefits to all: additional medical support along the course and at the finish, a few adjustments to the water station program, new and more visible course mile markers as well as some tweaking of our lead vehicle programs.
There is nothing more powerful than an idea whose time has come. – Victor Hugo
My name is Linda Fechter, co-author of THE LAST PICK (TLP). We have so many people emailing us and blogging about how TLP made a difference in their life. After much encouragement we decided to start this blog for you, the reader of TLP, as a place to share your story.